Document Processing Service
Transform Financial Documents into Organized Data
Turn messy PDFs and receipts into clean, categorized spreadsheets. Perfect for businesses that manage their own books.
Upload your documents, receive organized Excel files, and use them in your own accounting system. No monthly commitment—pay only for what you process.
How It Works
1. Upload Your Documents
Use our secure portal to upload: - Bank statements (PDF or CSV) - Credit card statements (PDF or CSV) - Receipts (JPG, PNG, PDF) - Invoices (PDF)
2. We Count & Quote
- We count total pages and receipts
- Send you a quote within 24 hours
- You approve before we process
3. We Process
- Extract all transaction data
- Normalize vendor names
- Organize into clean spreadsheet
- Quality review by experienced bookkeeper
4. You Receive & Pay
- Excel file with organized data
- Ready to import to your accounting system
- Invoice sent via email
- Payment due upon delivery
Flexible Pay-As-You-Go Pricing
No monthly commitment. Pay only for what you process.
Bank Statement Processing - $2 per page
What You Get: - All transactions extracted - Dates, amounts, descriptions - Vendor names normalized - Excel format (editable) - Ready to import anywhere
Typical Cost: $4-10 per statement (most statements are 2-5 pages)
Turnaround: 3-5 business days
Rush (24hr): +$1 per page
Credit Card Statement Processing - $2 per page
What You Get: - All charges extracted - Transaction details organized - Vendor names cleaned up - Excel format (editable) - Ready for categorization
Typical Cost: $4-12 per statement (most statements are 2-6 pages)
Turnaround: 3-5 business days
Rush (24hr): +$1 per page
Receipt & Invoice Processing - $2 per receipt
What You Get: - Date, vendor, amount extracted - Organized into spreadsheet - Sorted by date - Excel format (editable) - Original filenames referenced
Typical Cost: $50-400 for most projects (25-200 receipts)
Minimum: 25 receipts per batch
Turnaround: 5-7 business days
Rush (3 days): +$25
Bulk Processing Packages
Save with volume pricing:
- 100 documents: $150 (save $50)
- 250 documents: $350 (save $150)
- 500 documents: $650 (save $350)
- 1000 documents: $1,200 (save $800)
Mixed Packages Available: - 50 pages + 100 receipts: $240 (save $60) - 100 pages + 200 receipts: $450 (save $150)
Mix of statements, receipts, and invoices included. Custom quotes available for 1000+ documents.
Additional Services
Transaction Categorization - +$0.25 per transaction
We suggest expense categories for each transaction
Vendor Matching - +$0.15 per transaction
We normalize and standardize vendor names across all documents
Custom Excel Template - +$49
We'll format output to match your preferred spreadsheet layout
QuickBooks CSV Format - +$25
Ready-to-import format for QuickBooks Online or Desktop
Multi-Month Compilation - +$49
Combine multiple months into single organized file
Complex Document Processing - $3 per page
For tax forms, financial statements, multi-column layouts
What You Receive
Standard Excel Output Includes:
- Date
- Description/Vendor
- Amount (debit/credit separated)
- Account (checking/credit card)
- Reference (check number, confirmation, etc.)
- Document reference (which statement/receipt)
With Categorization Add-On:
- Suggested expense category
- IRS Schedule C category (if applicable)
- Notes for unusual items
Perfect For
DIY Bookkeepers
You manage your own books but hate manual data entry
QuickBooks Users
Need transactions in your system but don't want to type everything
Tax Prep Clients
Getting documents ready for your accountant
Business Owners
Track expenses without monthly bookkeeping fees
Catch-Up Projects
Behind on data entry? We'll get you current.
Receipt Warriors
You save every receipt but hate organizing them
Anyone Who Hates Data Entry
Stop wasting hours typing. Let us handle it.
Why Use Document Processing?
Save Time
Stop spending hours manually entering transactions. Focus on running your business instead.
Reduce Errors
Professional processing means fewer mistakes than manual data entry.
Flexible
Process documents only when you need to. No monthly commitment required.
Transparent Pricing
$2 per page, $2 per receipt. You know exactly what you'll pay.
Your System, Your Way
We deliver organized data that works with any accounting system you use.
Common Use Cases
Scenario 1: Shoebox of Receipts
"I have a year's worth of receipts I need organized"
- Upload 200 receipts
- Bulk pricing: $350 (instead of $400)
- Add categorization: +$100
- Total: $450
- Get organized Excel file sorted by date and category
- Import to QuickBooks or give to accountant
- Saves 15-20 hours of manual entry
Scenario 2: Monthly Expense Tracking
"I need to track expenses but don't want full bookkeeping"
- Upload monthly statements + receipts
- Cost: $80-150 per month depending on volume
- Get transaction list to review
- Know where your money is going
- Make informed business decisions
Scenario 3: Year-End Tax Prep
"My accountant needs organized expense records for Schedule C"
- Upload full year of documents
- Use bulk pricing for 250+ items
- Add categorization for Schedule C categories
- Cost: $450-650 depending on volume
- Deliver organized, categorized records to accountant
- Potentially save on accountant's data entry fees
Scenario 4: Catch-Up Project
"I'm 6 months behind on bookkeeping and overwhelmed"
- Upload 6 months of everything
- Cost: $300-500 depending on volume
- Get caught up in 7-10 days
- Start fresh with current records
- Avoid year-end panic
Scenario 5: QuickBooks Migration
"Switching to QuickBooks, need historical data entered"
- Upload past year of statements and receipts
- Add QuickBooks CSV format (+$25)
- Cost: $400-700 for full year
- Import directly to QuickBooks
- Start with complete accurate history
Pricing Examples
Example 1: Solo Freelancer - Annual Catch-Up
- 12 bank statements × 3 pages avg = 36 pages × $2 = $72
- 100 receipts × $2 = $200
- Add categorization: 300 transactions × $0.25 = $75
- Annual total: $347
- Time saved: 10-15 hours
- Effective cost: $23-35/hour saved
Example 2: Small Business - Quarterly Processing
- 3 months bank statements: 9 pages × $2 = $18
- 3 months credit cards: 15 pages × $2 = $30
- 75 receipts × $2 = $150
- Quarterly total: $198
- Time saved: 6-8 hours per quarter
- Effective cost: $25-33/hour saved
Example 3: E-commerce Seller - Monthly
- 1 bank statement: 4 pages × $2 = $8
- 1 credit card: 6 pages × $2 = $12
- 30 receipts × $2 = $60
- Monthly total: $80
- Time saved: 3-4 hours per month
- Effective cost: $20-27/hour saved
Example 4: Year-End Tax Prep with Bulk Discount
- 12 months statements: 60 pages = $120
- 200 receipts using bulk pricing = $350 (save $150)
- Add categorization: 400 transactions × $0.25 = $100
- Total: $570
- Time saved: 20-25 hours
- Effective cost: $23-29/hour saved
Frequently Asked Questions
Why is there a 25-receipt minimum?
Setup and processing time makes smaller batches inefficient. For under 25 receipts, consider saving them and processing quarterly or annually.
What if my receipts are faded or hard to read?
We'll extract what we can. If completely illegible, we'll note it and you won't be charged for that receipt.
Can I mix receipts and statements in one batch?
Yes! We count each type separately ($2 per page OR $2 per receipt) and quote accordingly. Bulk discounts apply to total document count.
Do you charge $2 per page for multi-page invoices?
No. Single invoice = $2 total regardless of pages (unless it's a complex financial document with tables).
How long does processing take?
Standard turnaround is 3-7 business days depending on volume. Rush processing available for additional fee.
What formats do you accept?
PDF, CSV, JPG, PNG. Most financial documents are accepted. Contact us if you have an unusual format.
Can you handle handwritten receipts?
Yes, as long as they're legible. We'll note any items we can't read clearly.
Do you keep my documents?
We securely delete all uploaded documents 30 days after delivery unless you request longer retention.
Can I get a quote before committing?
Absolutely! Upload your documents and we'll count and quote within 24 hours. You approve before we process.
What if I need ongoing processing?
For regular monthly processing, consider our Monthly Bookkeeping Service which includes document processing and full financial statements.
Ready to Get Started?
Stop wasting hours on manual data entry. Let us transform your financial documents into organized, usable data.
Schedule a Consultation to discuss your project and get a quote.
Questions? - Email: admin@integrateacct.com - Phone: (208) 602-5452 - Office: 9460 W Fairview Ave, Suite 135, Boise, ID 83704
Compare Our Services
Not sure which service is right for you?
- Document Processing - Pay-as-you-go data entry, you manage your own books
- Monthly Bookkeeping - Full-service monthly financial statements and ongoing support
- Year-End P&L - One-time annual financial statement preparation