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Integrated Accounting Solutions

Professional Financial Solutions for Modern Businesses

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Custom Data Extraction & Integration

Professional Data Transformation for Accounting Systems

We extract transaction data from ANY source and create import-ready files for ANY accounting system. Custom CSV formats, QuickBooks imports, Wave transactions, Xero, or your proprietary system.

This is what "Integrating" means - we're the data bridge between your transaction sources and your accounting system.

SOURCE → EXTRACTION → TRANSFORMATION → IMPORT FILE

What We Do

We Extract From:

  • Bank statements (any bank, any format)
  • Credit card statements (any issuer)
  • Merchant processors (Square, Stripe, PayPal)
  • E-commerce platforms (Shopify, Amazon, eBay)
  • Point of sale systems (Clover, Toast, Lightspeed)
  • Receipts and invoices (scanned or digital)
  • Excel/CSV files (any column structure)
  • PDF reports (any layout or format)
  • Email confirmations and notifications
  • Legacy system exports
  • Custom proprietary formats
  • Scanned documents (OCR processing)

If it contains transaction data, we can probably extract it.

We Create Files For:

  • QuickBooks Desktop (IIF format)
  • QuickBooks Online (CSV import)
  • Wave Accounting (CSV import)
  • Xero (CSV import)
  • FreshBooks (CSV import)
  • Zoho Books (CSV import)
  • Sage (CSV import)
  • Excel/Google Sheets (any format)
  • Your custom internal database
  • SQL insert statements
  • JSON/XML data files
  • ANY system accepting CSV imports

We match YOUR exact import specifications.

How It Works

Step 1: Upload Source Documents

Via our secure portal: - Bank statements (PDF or CSV) - Credit card statements (PDF or CSV) - POS/merchant reports (any format) - Receipts and invoices (JPG, PNG, PDF) - E-commerce exports (CSV, Excel) - Any documents with transaction data

Step 2: We Extract & Transform

  • Extract all transaction data from documents
  • Normalize vendor names (standardize variations)
  • Apply categorization rules
  • Transform to your specified format
  • Apply Chart of Accounts mapping (if setup)
  • Verify data quality and totals

Step 3: You Receive Import File

  • Download from secure portal
  • Import-ready file in your format
  • Includes import instructions (first time)
  • Transaction summary report
  • Quality verification checklist

Step 4: Import to Your System

  • Follow import instructions (2-5 minutes)
  • Review imported transactions
  • Verify totals match source documents
  • Your system is updated with clean data

Step 5: Ongoing Processing

  • Upload new documents as needed
  • We use saved format mapping
  • Fast turnaround (format already configured)
  • Consistent results every time

Service Tiers

Standard Extraction - $0.75 per transaction

Minimum: 100 transactions

Includes: - Data extraction from source - Vendor name normalization - Basic categorization - Standard CSV file creation - Quality verification

Delivery: Excel-compatible CSV with standard columns (Date, Vendor, Amount, Description, Category)

Setup fee: $0
Turnaround: 5-7 business days

Custom Format Creation - $1.25 per transaction

Minimum: 100 transactions

Includes: - Everything in Standard - Custom column mapping - Your specific field requirements - Chart of Accounts mapping - Category code translation - Date/number format customization - System-specific import file - Import testing & verification

Delivery: QuickBooks IIF, Wave CSV, Xero CSV, or custom format

Setup fee: $149 (one-time)
Turnaround: 5-7 business days

Complex Integration - Custom Quote

Typically $2-5 per transaction

For: - Multi-source data consolidation - E-commerce platform extraction - POS system integration - Payment processor reconciliation - Split transaction processing - Multi-entity allocation - Custom business logic rules - Data transformation/calculation - Duplicate detection & merging - Cross-system data matching

Setup fee: $299-599 (complexity-based)
Turnaround: 7-14 business days

Bulk Volume Discounts

Standard Extraction ($0.75/transaction)

  • 500 transactions: $325 (save $50)
  • 1,000 transactions: $600 (save $150)
  • 2,500 transactions: $1,375 (save $500)
  • 5,000+ transactions: Custom quote

Custom Format ($1.25/transaction)

  • 500 transactions: $525 (save $100)
  • 1,000 transactions: $1,050 (save $200)
  • 2,500 transactions: $2,400 (save $725)
  • 5,000+ transactions: Custom quote

One-Time Setup Fees

These are one-time fees paid once. After setup, you only pay per-transaction pricing for future orders.

Standard CSV Format - $0

  • Our default Excel-compatible template
  • Basic fields: Date, Vendor, Amount, Description, Category
  • Works with any spreadsheet software
  • No mapping required

QuickBooks Desktop (IIF) - $149

  • IIF file format for QuickBooks Desktop
  • Chart of Accounts mapping to your QB file
  • Vendor matching rules
  • Class/Location setup (if used)
  • Category assignment logic

QuickBooks Online (CSV) - $149

  • CSV format for QuickBooks Online import
  • Chart of Accounts mapping
  • Vendor normalization rules
  • Category mapping logic
  • Custom field mapping

Wave Accounting (CSV) - $99

  • Wave-specific CSV import format
  • Category code mapping
  • Vendor standardization rules
  • Account assignment logic

Xero (CSV) - $99

  • Xero CSV import format
  • Account code mapping
  • Contact matching rules
  • Tax rate assignment

Custom CSV Format - $149

  • Match your exact CSV specifications
  • Custom column order and naming
  • Specific date/number formatting
  • Header row customization
  • Delimiter preferences (comma, tab, pipe, etc.)

Multi-Source Integration - $299-599

  • Example: Shopify + Stripe + Bank reconciliation
  • Extract from multiple sources
  • Match and reconcile transactions
  • Consolidate into single import file
  • Custom business logic rules

Proprietary System Integration - Custom Quote

  • We analyze your import specifications
  • Build custom transformation logic
  • Create mapping documentation
  • Test import with sample data
  • Includes technical consultation

Data Extraction Capabilities

PDF Extraction

  • Bank statements (any bank, any layout)
  • Credit card statements (any issuer)
  • Brokerage statements
  • Merchant processor reports (Square, Stripe, etc.)
  • Multi-page complex layouts
  • Tables with varying structures
  • Headers and footers removal
  • Multi-column formats

CSV/Excel Processing

  • Any column structure or order
  • Any date format (MM/DD/YYYY, DD/MM/YYYY, etc.)
  • Any number format (1,000.00 or 1.000,00)
  • Multiple sheets/tabs
  • Embedded formulas
  • Pivot tables (flatten to data)
  • Header row detection
  • Data validation

E-Commerce Platforms

  • Shopify order exports
  • Amazon Seller Central reports
  • eBay sales data
  • Etsy transaction reports
  • WooCommerce exports
  • BigCommerce data
  • Squarespace transactions

Payment Processors

  • Stripe settlement reports
  • Square daily sales
  • PayPal transaction exports
  • Venmo business reports
  • Clover POS data
  • Toast restaurant reports
  • Shopify Payments

OCR & Scanning

  • Receipt images (JPG, PNG)
  • Scanned invoices (PDF)
  • Multi-page documents
  • Handwritten receipts (best effort)
  • Faded or low-quality scans
  • Mobile phone photos

Custom Sources

  • Email confirmation parsing
  • Screenshot text extraction
  • Legacy system exports
  • Custom database dumps
  • API exports (JSON, XML)
  • Unusual or proprietary formats

Custom File Creation

Standard Fields We Include:

  • Date (formatted to your preference)
  • Vendor/Payee name (normalized)
  • Amount (net, or debit/credit separate)
  • Description/Memo
  • Account/Category
  • Reference number
  • Account type (Bank, Credit Card, etc.)

Advanced Fields Available:

  • Chart of Accounts codes
  • Tax codes/rates
  • Class/Department
  • Location/Project
  • Customer/Job
  • Billing status
  • Payment method
  • Check number
  • Split transactions
  • Custom field mapping

Common Use Cases

Use Case 1: E-commerce Seller → QuickBooks

Scenario: Shopify store owner needs daily sales in QuickBooks

  • Extract: Daily Shopify sales report (CSV)
  • Transform: Convert to QuickBooks Online CSV format
  • Map: Product sales to revenue accounts, fees to expense accounts
  • Include: Tax calculation, payment processor fees
  • Cost: $1.25/transaction + $149 setup (one-time)

Use Case 2: Multi-Source Restaurant → Accounting

Scenario: Restaurant with Toast POS + Stripe + bank needs consolidated books

  • Extract: Toast daily sales, Stripe deposits, bank statement
  • Transform: Match deposits, reconcile timing differences
  • Consolidate: Single import file with all transactions
  • Include: Sales tax tracking, tip allocation, vendor categorization
  • Cost: $2-5/transaction + $299-599 setup (complexity-based)

Use Case 3: Freelancer → Wave Accounting

Scenario: Freelancer with multiple payment sources needs simple import

  • Extract: PayPal, Venmo, bank transfers from statements
  • Transform: Wave CSV import format
  • Include: Client name normalization, income categorization
  • Cost: $0.75/transaction + $99 setup

Use Case 4: Legacy System Migration

Scenario: Business switching from old system to QuickBooks

  • Extract: Export from legacy accounting software
  • Transform: Convert to QuickBooks Desktop IIF
  • Map: Old chart of accounts to new structure
  • Include: Customer/vendor migration, opening balances
  • Cost: Custom quote (typically $2-5/transaction + $299-599 setup)

Frequently Asked Questions

What if my source format is unusual or proprietary?

We specialize in unusual formats. Send us a sample file and we'll analyze it. Most formats can be processed.

Can you handle multiple data sources in one project?

Yes. Multi-source integration is our specialty. We can consolidate Shopify, Stripe, and bank transactions into a single import file.

How do you ensure data accuracy?

We perform quality verification including total reconciliation, duplicate detection, and format validation before delivery.

What if my accounting system isn't listed?

If it accepts CSV imports, we can create files for it. We just need your import specifications or a sample file.

Do I need to pay the setup fee every time?

No. Setup fees are one-time. Once we've configured your format, future orders only pay per-transaction pricing.

Can you handle international transactions and currencies?

Yes. We can process multi-currency transactions and format according to your locale preferences.

What's the minimum transaction count?

100 transactions for Standard and Custom Format tiers. Complex Integration has no minimum.

How long until I can reorder with the same format?

Your format is saved permanently. Reorders use the same mapping and are processed faster.

Can I modify my format after setup?

Yes. Minor tweaks are free. Significant changes may require additional setup fees.

Do you store my financial data?

We securely delete source documents 30 days after delivery unless you request longer retention.

Ready to Get Started?

Stop wrestling with incompatible data formats. Let us build the bridge between your transaction sources and your accounting system.

Schedule a Consultation to discuss your integration needs and get a custom quote.

Questions? - Email: admin@integrateacct.com - Phone: (208) 602-5452 - Office: 9460 W Fairview Ave, Suite 135, Boise, ID 83704

Compare Our Services

Not sure which service is right for you?

  • Custom Data Extraction - Complex integrations and custom system imports
  • Document Processing - Simple pay-per-page document entry
  • Monthly Bookkeeping - Full-service with unlimited document processing

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